Wedding ceremonies FAQs

• Exclusive use of your location for up to four hours*. This includes your set-up and pack-down time.
• Photography permit to take photos in Sydney Olympic Park on the day of your ceremony.
• Park Ranger assistance with escorting your suppliers to and from your booked location within the period booked.

All other facilities such as barbeques, car parks, paths, playgrounds and toilets are for shared public use. Events must not interfere with the general use of the public facilities. 

*The Arc of Pines public walkway and cycleway must remain open and accessible to park users at all times.

Opening hours are from sunrise to sunset.

Available 7 days a week (excluding Public Holidays).

Between 10:00 am – 4:30 pm.

All bookings must fall within a four-hour period including supplier set-up and pack-up times. Once your booking is paid, you will be asked to confirm your preferred 4 hour booking period.

Please ensure your suppliers are aware of these time limits.

Guest numbers include the wedding party and event organisers on-site.

• Arc of Pines: up to 200, maximum seating permitted 100.

• Weighted freestanding decorative items such as an arch or arbour are permitted. Items cannot be pegged into the ground or enclosed (cannot have any closed sides). Your arch or arbour (or similar) must be weighted as per the manufacturer’s instructions. Its use on the day is at the discretion of the Park Ranger (in terms of positioning and current weather conditions including high winds, high fire danger and public amenity.)
• Two tables – for signing, check-in and/or BYO refreshments
• Seating for up to 100 people
• Floral decorations and signage (no soil is to be brought into the Parklands)
• Carpet or runners
• Lectern (stage not permitted)

Please note: marquees or tents are not permitted at the Arc of Pines.

• Decorations cannot be attached to trees.
• Any candles, fireworks (any form), sparklers, fires and bamboo torches are not permitted
• Signs, streamers, balloons, sticky tape, rope or similar must not be attached to trees, plants or frog fences

Unfortunately, no throwing. Confetti, bio-confetti, rice, flower petals or similar are not permitted, as these often contaminate the natural environment and become a hazard to our wildlife.

Unfortunately, no. Fire and/or flames are not permitted, as they are a high-risk hazard to the surrounding natural environments.

Unfortunately, no, we do not have any equipment for hire.

• Motorised vehicles are only permitted on public roads and car parks unless prior arrangements to access lawns or footpaths have been made as part of the site hire agreement. Permission will only be granted to vehicles carrying equipment for site setup.
• Vehicles approved to access the site along pathways, before, during or after an event, may only do so with the escort of Sydney Olympic Park Authority staff or Security Rangers. Access is along pathways is for pick-up and drop/off only, and cannot remain on path.
• Vendors and vehicles carrying equipment for site set-up are to contact the Park Rangers on 0408 864 798 to arrange a suitable meeting place to have an escort, no less than half an hour before arriving on site.
• Guest and service vehicles that are parked contrary to marked parking may incur infringement notices/penalties.

Dogs are permitted and must be kept on a leash at all times. Outside of the Arc of Pines, certain areas of the Parklands prohibit dogs. All signage pertaining to dogs must be adhered to. All other companion animals are not permitted. These restrictions apply only to companion animals, not to assistance animals.

Unfortunately, no. The release of birds, butterflies, animals, fish, plants and balloons is not permitted.

Unfortunately, no. Commercial suppliers for catering are not permitted. BYO refreshments such as bottled water, juice or small snacks are permitted.

Yes. You can serve your own alcohol (BYO) but must strictly observe the Responsible Service of Alcohol practices in NSW. Alcohol must not be served to minors. Your intention to provide alcohol must be provided in writing when booking.

Alcohol cannot be sold at your event. Our Park Rangers will ensure RSA principles are adhered to and will escort any intoxicated person off-site. Any intoxication observed by our staff may involve the ejection of the intoxicated persons from the park and direction to cease alcohol service. Disturbances caused may be a breach of the Terms and Conditions of your booking.

Yes. Amplified noise must be kept to a minimum to not disturb other park users. The level of amplified noise must not exceed 5dBA above the ambient background noise, a legal requirement of the Environmental Protection Agency.

Yes, although the level of amplified noise must not exceed 5dBA above the ambient background noise.

Unfortunately, no. Power is not available in Bicentennial Park.

Some generators are permitted and bunting must be installed under and around generators to contain leaks and spills. Check with the Booking Co-ordinator as to types of generators that can be used. Generators must be placed outside the drip line of trees and/or a minimum of 3 metres from the trunk of any tree. Noise limits also apply.

Free parking is available in Bicentennial Park on weekends with restrictions. At all other times, there are restrictions such as 2P (2-hour parking limits). Let your guests know that they should allow extra time to park and travel across to your ceremony. The Park is large with numerous parking bays. During peak usage, parking may be difficult. Traffic flow is one way from the entry on Australia Avenue to the exit on Bennelong Parkway.

For convenience, we recommend carpooling. Nearest parking areas to your location:

• Arc of Pines: Public parking available at P10a and P10b. Check signs for restrictions.
• P3 Multi-storey Car Park: Guests may choose to book parking prior to your ceremony. Fees apply. The P3 Car Park is accessed via Sarah Durack Avenue. Allow at least 15 minutes to travel across to Bicentennial Park. 
• Receptions at Waterview: If you have booked your wedding ceremony with the Waterview Function Centre, your guests may have access to separate parking arrangements. Contact Waterview for details.

Sydney Olympic Park Authority reserves the right to cancel any site hire if circumstances prior to or during the event may result in issues of safety or damage to property.

An event can be postponed within 12 months of the original date of the hire of the site by contacting the Bookings and Sales Team, 7 days prior to a booking.

Please be aware that no refunds are payable. Sydney Olympic Park Authority may cancel a site hire, if the hirer has not made payment in full by the due date.

In the case of a cancellation due to wet weather the Park Ranger must be notified by phone on 0408 864 798 prior to 9:00 am on the day of the event and an email should be sent to sitehire@sopa.nsw.gov.au.

An event can be postponed within 12 months of the original date of the hire.

Please be aware that no refunds are payable.

Unfortunately, no, there is no wet weather option available and marquees, tents or tarpaulins are not permitted. Please speak to your wedding reception venue to discuss a Plan B if the weather is not looking favourable, alternatively, we can postpone your booking (please note that refunds are not available under our Terms and Conditions).

You may consider booking an additional location within the parklands to continue your celebration. Please check the availability of other site hire locations with the Booking Coordinator to discuss options and availability. Additional fees apply.

Please note: If there has been heavy rain in the days leading up to your event the ground may be water-logged. In the case of a cancellation due to wet weather, the Park Ranger must be notified by phone on 0408 864 798 prior to 9:00 am on the day of the event and an email should be sent to sitehire@sopa.nsw.gov.au.

Please be aware that no refunds are payable.

Next to the Café at the Waterview Function Centre.

Permission to take wedding photos in any area of Sydney Olympic Park on the day of your ceremony. This does not include exclusive access to any part of the Park. Some areas may not be accessible due to the staging of other events.

Please note that drone use is not permitted in any area of Sydney Olympic Park, including Bicentennial Park.

This is permitted upon application only. Approval must be sought and confirmation will be made in writing. Please contact us before booking. A minimum of 14 days is required to process this application.

Yes. Once you have booked the Arc of Pines you can organise your own stylist or supplier to provide any of the above. However, there are restrictions in the parklands, be sure to check what is permitted before booking. Emails can be sent to: sitehire@sopa.nsw.gov.au.